➕ How to Add Items From Existing Projects and Internal Library

This workflow helps you quickly add parent items or components into your current project using product information that already exists in Fohlio.

 Before You Start

 🧭 Accessing the Add Menu

1. Go to your project.
2. Click the green Add button.
3. Choose whether you want to add:
   • Items
   • Components

From there, you can add records from either:

• Existing Projects
• Internal Library

Add items menu: 

Add components menu:

📦 Add an Item from an Existing Project

Use this option when you want to bring an item from another project into your current project.

1. Scroll or filter items 
2. Click on the items to see item info.
3. Check mark Click Add.
4. Select Add from Existing Projects.

You’ll see a list of items used in other projects across Fohlio.

 🔎 Review and Filter Existing Project Items

Before adding an item, you can click it to review product details such as:

• Product name
• Model number
• Color
• Dimensions
• Description
• Supplier information

You may also see multiple instances of the same product if it has been used in different projects.

To understand where an item is already being used, hover over the Projects card to view the projects where that item appears.

You can filter the list by:

• Project
• Category
• Supplier
• Advanced Search

 🔍 Use Advanced Search

Advanced Search helps you find items based on specific column values.

For example, you can search for items where the Model Number contains a specific value.

1. Click Advanced Search.
2. Select the column you want to filter by.
3. Choose the condition.
4. Enter the value.
5. Apply the filter.

Depending on the column type, available conditions may include:

• Equals
• Contains
• Is in range
• Has no value
• Has any value

✅ Add the Selected Item

Once you find the item you want:

1. Check the box next to the item.
2. Click Add Selected.

The item will be added to your current project.

 ➕ Add an Item from the Internal Library

Adding from the Internal Library follows a similar process, but the source is different.

1. Click Add.
2. Hover over Items.
3. Select Add from Internal Library.
4. Search for the item.
5. Select the item.
6. Click Add Selected.

Items added from the Internal Library will display an indicator showing they are linked to the Library. See the example below, where two instances of the same item come from different sources.

Pro tip 💡: Items from the Internal Library may behave differently from items copied from existing projects. Review the Internal Library articles to understand how linked product information is managed.

🧩 Add a Component to a Parent Item

To add a component, first select the parent item.

For example, if you want to add a fabric component to a chair, select the chair first.

1. Select the parent item.
2. Click Add.
3. Hover over Components.
4. Choose whether to add the component from:
   • Internal Library
   • Existing Projects

 📌 Confirm Component Behavior

When adding a component, Fohlio will display a message explaining that each component is an independent duplicate of the item.

Click Yes to continue.

Then:

1. Search for the component.
2. Select it.
3. Click Add Selected.

The component will be added under the parent item.

 👀 How Components Appear

Components appear directly under their parent item.

Visual indicators help distinguish them:

• The parent item appears in a darker gray row.
• The component appears below it in a lighter gray row.
• Components always follow the parent item they belong to.

For example, a bed may have multiple fabric components listed underneath it.

We hope this article was helpful, please reach us via Live Help if you still need assistance.